Job Description

About us

Silent Partners Studio is a Montréal (Canada)-based company that specializes in the production and design of images and animated graphics for live shows and virtual sets.

We put artists center stage to create iconic moments in pop culture. A full-service design and production studio, from imagination to installation, we thrive on extending the boundaries of live and virtual stagecraft for concerts, theater, opera, music videos and award shows through cutting-edge technologies and creative collaborations. Silent Partners Studio is currently working with Extended Reality, Mixed Reality, and Augmented Reality as new tools to power creativity in entertainment. 

With offices in Montreal and Los Angeles, Silent Partners Studio has collaborated with a number of internationally acclaimed artists, including Muse, Celine Dion, Selena Gomez, Katy Perry, Taylor Swift, P!nk and Justin Timberlake as well as events and experiences for MTV, the Superbowl, Instagram, Audi, and many others.

Your Mission

The Project manager's primary role is to support the producers as well as the creative team in managing the projects.They are the studio teams main point of contact in regard to managing and realization of the project from start to finish. They participate in creating budgets, schedules, deadlines, to-do lists and follow-ups. They manage internal and external schedules, resources, deliverables as well as project tools setup. The project manager is responsible for the proper progress and well-being of the project and its budget.  

We are looking for a seasoned candidate who has previous experience working in a complex environment, is a fast learner, has a lot of initiative, that can be autonomous and can get quickly acquainted with the job.The candidate should have excellent people skills and communicate with ease with all internal and external collaborators. They are able to bring all the people involved in the projects together to understand their roles, follow instructions and schedules, as well as meet deadlines. Being able to adequately prioritize workload, handle pressure and have excellent organization skills are a must. 

Functions and Responsibilities 

• In collaboration with producers and creative team, receive client brief and necessary client assets;
• Create budgets with producers and creative team;
• Participate with producers and creative team in determining internal and external resources, 
• Present the project and its mandate to the team, and assign teams tasks. 
• Develop and monitor production schedules (internal and external) and assure comprehension of them to the clients and team.
• Closely keep track of studio deliveries and assure a fluid delivery.
• Anticipate problems and foresee solutions.
• Keep clients informed of project progress and maintain trusting relationships with them.
• Setup & manage communications tools (Slack, Frame.io, calendars, production documents).
• Follow-up with employees and freelancers to maintain clear communication, monitor content creation progression, and keep track of project milestones.
• Manage available production tools and keep information updated daily/weekly;
• Efficiently manage the distribution of work hours according to the banked hours allocated to projects to respect budgetary allowances.
• Work with producers and creative team on tasks relating to: accounting (expense accounts, invoicing, etc.); technical aspects (project guidelines, transfers, archiving, etc.), day-to-day projects and studio operations. 
• Efficiently collaborate with company directors.
• Collaborate with management to improve internal practices.  
• Contribute to the team's success with knowledge and information sharing.

Job Requirements 

• 2 to 5 years experience in coordination and/or Project Management. 
• Professional proficiency in French and English, both oral and written.
• Mastery of the MS Office Suite (Word, Excel), the Mac ecosystem as well as Google Suite (Gmail, Google Sheet, Drive), Slack, Frame IO, Dropbox.
• Team-building experience with our internal and external network.
• Demonstrated ability to run multiple projects simultaneously, work under pressure, and as part of a team.
• Keen interest for stage arts, creative content conception and digital arts. 

Qualities

• Strong organizational and management skills.
• Knowledge in content production, video post-production and new media technologies are an asset.
• Leadership.
• Resourcefulness, autonomous with a great learning capacity.
• Interest in new technologies.
• Multitasking abilities.
• Thoroughness.
• Accountability, ownership, and time management skills. 
• Ability to establish healthy interpersonal relationships and listen to others.

Working conditions

• 6 month contract with possibility of permanent employment upon renewal.
• Competitive benefits after 3 months of employment.
• Possibility of teleworking or hybrid schedule depending on the agreement.
• Creative and dynamic work environment.