Job Description

Qualifications:

• 2+ years of experience as an operations administrator or similar position (EA / VA or personal assistant)
• 1 year MINIMUM experience working in a supportive operations or admin position at a technology startup (ideally in a remote position)
• Bachelor’s degree in business administration, facility management, or related field OR equivalent experience in EA, operations, or general administrative support positions
• Strong organizational and administrative skills
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office, ADP, and data management software
• Experience using project / task management systems (Trello, JIRA, Basecamp)
• Detail-oriented with strong analytical and problem-solving skills
• Strong ability to multitask and perform well under pressure

About Us:

BadVR is the world's first immersive data visualization and analytics platform. BadVR brings data into high-definition, making it easier to discover and identify hidden problems and opportunities, helping businesses make better decisions, faster. Based in Marina Del Rey, the rapidly-growing tech startup has attracted industry attention with its pioneering AR and VR demos, allowing people to - quite literally - 'step inside their data.’

Our product is already empowering users across America through our work with Magic Leap, UNDP, National Science Foundation, and more. But--we are just getting started! If you have the passion, ambition and collaborative spirit to create a future where data is universally accessible to all and meaningfully easy, come work with us!

COVID-19 Update: BadVR is based in Santa Monica, CA, but we have transitioned to a fully remote workplace model during this time. This is a fully remote, work-from-home position with the expectation of Pacific Standard Time (PST) time zone M-F, 9-5 availability.

Your Role At BadVR:

BadVR is looking for an Operations Administrator to support the daily operations of our company and to offer administrative support to our executive team. The responsibilities of this position include handling scheduling, answering emails, maintaining financial and client records, handling software maintenance issues and providing administrative support as needed.

The ideal candidate will be able to oversee and ensure smooth and efficient daily operations and will be highly organized, detail-oriented, and will thrive under pressure. They will be driven by a passion for service and compliance, and will support and uphold all current company operations, while being creative enough to offer constructive feedback to the team about improving and streamlining current operations as our team scales up and grows. Reporting directly to our CEO, the Operations Administrator will be central to our company’s smooth operations and daily functioning.

You must be a US citizen, located within US territories, to qualify due to the requirements of US Government contracts.

Your Role and Responsibilities:

• Answering phones and responding to requests and inquiries
• Managing and updating company databases
• Acting as the administrative contact point for all company operations and HR software tools (such as ADP)
• Organizing and managing all company information repositories (Sharepoint, internal Wikis, etc)
• Working closely with the finance and operations team to ensure compliance with all current and future contracts
• Maintaining financial, employee, and client records
• Drafting and mailing customer correspondence and newsletters
• Managing the schedule for the executive team, including organizing meetings, sending out calendar invites, and joining in as notetaker
• Organizing events, scheduling meetings, and making travel arrangements for the executive team
• Managing the maintenance of company equipment
• Managing the inventory and control of all company assets
• Providing administrative support to other departments or projects as needed
• Performing other administrative duties as assigned

Bonus Points:

• A deep passion for immersive (AR/VR/XR) products
• Prior experience with data-related products and / or services
• Previous work experience at smaller, remote-based software startups

BadVR is committed to bringing together individuals from different backgrounds and perspectives. We strive to create an inclusive environment where everyone can thrive, feel a sense of belonging, and do great work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, veteran status, sex, parental status, gender identity or expression, transgender status, sexual orientation, national origin, age, disability or genetic information. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our company.

MANDATORY: When submitting your resume, please include a list of professional references.

Pay: $28-32/hour, contracted

Experience:

• 2+ years as an operations administrator or similar position
• 1+ year experience working in a supportive operations or admin position at a technology startup (ideally remote)

Education:

• Bachelor’s degree in business administration, facility management, or related field OR equivalent experience

Language:

• English (Required)

Work Authorization:

• United States (Required)

Work Location:

• Fully Remote

Job Types:

• PT W2 Hourly