Job Description

About Mass Virtual

Are you looking for a team where you can work alongside some of the most imaginative and innovative creators in the industry? Look no further!

At Mass Virtual, we put the Reality in XR, creating Augmented, Virtual, and Mixed-Reality experiences as close to Real as they come. We hire the best in the business, so every team member is part of a family that supports and challenges you every step of your journey. We have a diverse and inclusive team and a fun, family-oriented culture that encourages collaboration, sparks creativity, and supports essential work-life balance.

If your passion is to create in or support a dynamic, agile, fast-paced environment, you have found your home. Every project we take on and every member of our team makes a difference. Take a step into a career with Mass Virtual and help us take Reality to the next level in XR.

About The Role

Mass Virtual is looking for an organized, motivated, and detail-oriented multi-tasker to join our administrative team. In this role, you will provide high-level administrative support to our Operations Team and manage the general administration of our Orlando office.

What You’ll Be Doing

• Maintain general office functions, including office supply inventory and ordering
• Oversee office storage and file maintenance, including organization of supplies and storage
• Responsible for office vendor relationships
• Assist with administrative staff meeting organization (meeting reminders, food coordination, and materials)
• Lead office clean-up and organization; ensure the office is tidy and organized, and the kitchen is clean and stocked
• Point person for mailing and shipping; receiving, sorting, and distributing incoming mail and deliveries, and managing outgoing mail
• Serves as the receptionist for the office, greeting visitors and applicants
• Act as a liaison with the building management on any suite needs and ensure employees have proper access to building amenities
• Assist for office celebrations in collaboration with HR
• Performs other related duties as assigned
  
  

What You Need To Succeed

• 2+ years of Clerical or Office Assistance Experience
• Exceptional oral and written communication skills
• Excellent interpersonal and customer service skills
• Proven experience simultaneously managing multiple projects with multiple stakeholders and with the ability to prioritize tasks
• Microsoft Office expertise, with a strong emphasis on Word, PowerPoint, and Excel
• Impeccable integrity and work ethic with demonstrated initiative and resourcefulness
• The highest level of discretion and confidentiality
• Analytical problem solver and strong quantitative thinker who learns quickly
• Ability to juggle and prioritize competing demands on your time
• Ability to manage and adapt in an environment where change is the norm
• Must be eligible to obtain Security Clearance (U.S. Citizenship required)
  
  

Great To Have

• Strategic planning
• Experience working in an entrepreneurial environment.
• Self-motivated and proactive, able to work independently and efficiently without constant supervision or guidance.
  
  

Physical Requirements

• Requires prolonged sitting or standing.
• May require physical exertion to manually move, lift, carry, pull, or push heavy objects, materials, or hardware.
• Must be able to lift up to 50 pounds.
  
  

Work Perks

• An open-minded, collaborative culture of enthusiastic creatives and technologists
• We prioritize work/life balance by providing flexible schedules PLUS a competitive PTO and holiday package
• Medical, Dental, and Vision Insurance
• Spacious, ergonomic, and modern office space, equipped with a kitchen that is stocked with snacks, drinks, and access to delicious coffee
• Fun and exciting team-building activities
  
  

Job Location: On-Site – Orlando, Florida. (Not remote) Full-time (40 hours a week)

Direct Applicants Only. No recruiters please.

Mass Virtual is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law.

Mass Virtual values the service veterans and their family members have given to our country and supports the hiring of veterans, returning service members, and military spouses.