Job Description

This position provides management and coordination of Accounts Receivable and reports directly to the Assistant Controller.

Responsibilities

· Supervise Staff Accountant on activities supporting Accounts Receivable

· Process Accounts Receivable transactions in Syspro. Enter credit or debit notes, and process statements monthly or at customer request.

· Monitor bank accounts on a daily basis. Log new cash on Bank Track Form for all US entities.

· Post monthly fees in Syspro for business units. Fees may include bank, credit card processing, etc.

· Process customer payments, payments made via credit card or check. Communicate any credit card processing with customers before submitting payment via payment processor.

· Post payments to customer accounts in Syspro on daily basis. Review discounts for accuracy with Sales Manager.

· Review AR Aging Report on a weekly and monthly basis. Review for outstanding payments, discrepancies, etc. with special focus on outstanding balances greater than 90 days past due.

· Research and resolve all Accounts Receivable discrepancies working with customers and cross-functional business partners.

· Monitor all accounts for non-payment, delayed payment, and other irregularities. Communicate past-due payments with customers in a timely manner.

· Code weekly freight bills to GL account, forward for approval, and once completed, forward to AP for payment.

· Provide analysis on collections and aging detail to management and make suggestions for improvement.

· Assist with month-end close tasks, reports, and reconciliations (preparing or reviewing).

· Maintain knowledge of Generally Accepted Accounting Principles and other relevant accounting regulations.

· Comply with federal, state, local, and anti-trust requirements and regulations including communication of concerns or unethical activities.

· Protect operations by keeping business strategies, trade secrets, employee payroll information, and financials confidential.

· Special projects as needed.

KNOWLEDGE, SKILLS, and ABILITIES

· Proficient in Microsoft Office (Outlook, Word, Excel)

· Excellent communication skills – both written and verbal

· Strong critical thinking and analytical skills

· Experience with Syspro ERP system and customer EDI a plus

· Ability to work independently, prioritize and manage time.

· Strong work ethic and reliability.

· Strong attention to detail.

· Flexibility and willingness to help where needed.

TRAINING and EXPERIENCE

· Associate’s or Bachelor’s Degree in Accounting, Finance, or related field required

· 3+ years of Accounts Receivable experience

*Please send resume in Word (not PDF) format. Thanks!