Job Description

Join our dynamic team and be a catalyst in the integration of immersive technologies in healthcare, education, and industry! At ELIXR, we are driven by a shared passion for revolutionizing how we learn, heal, and work through the power of immersive experiences. We are dedicated to harnessing the potential of virtual reality (VR), augmented reality (AR), and mixed reality (MR) to reshape traditional practices and unlock unprecedented possibilities.

With a passion for innovation and a commitment to creating immersive experiences, we are seeking a dynamic Executive Assistant to support our fast-paced and rapidly growing organization. You will be part of a team that collaborates with a diverse clientele from technologists, designers, academics, healthcare professionals, and industry experts who are driven to create meaningful and impactful experiences that push the boundaries of what is possible.

We foster a culture of innovation, where everyone has a voice and is encouraged to think outside the box. We believe that the best solutions arise from a blend of technical brilliance, creativity, and collaborative problem-solving. Here, you will have the freedom to experiment, iterate, and bring your boldest ideas to life. Together, let's revolutionize the world through immersive technologies and shape a future that inspires and empowers change.

We are looking for someone who is:

• Captivated by the world of XR and it’s exciting possibilities 
• Able to juggle multiple tasks and takes initiative in a fast-paced environment
• Eager to learn and grow in a startup environment

Job Type & Compensation

• Full-time or Part-time available depending on successful candidate; 15-35 hours per week
• Salary range of $50,000 to $60,000 annually
• 2 weeks of vacation

Responsibilities

As an Administrative Assistant at ELIXR, you will play a crucial role in providing comprehensive administrative support to our team. You will be responsible for managing various administrative tasks, coordinating schedules, and maintaining effective communication channels across the organization. You will be the key point of contact for executives, external partners, and internal team members, ensuring smooth operations and efficient workflows. This is an exciting opportunity to contribute to a high-growth start-up and be at the forefront of the XR revolution.

Duties

• Calendar and Schedule Management: Coordinate and manage team calendars, including scheduling meetings, appointments, and travel arrangements.
• Communication and Correspondence: Serve as the primary point of contact for ELIXR, filtering and responding to emails, phone calls, and other forms of communication as needed.
• Meeting Coordination: Assist in preparing meeting agendas, materials, and minutes. Coordinate logistics for internal and external meetings, ensuring all participants are informed and prepared. As well as assist in coordinating any travel arrangements for team members. 
• Financial Administration: Assist with basic bookkeeping tasks, such as recording expenses, processing invoices, managing payable and receivable, reconcile credit card statements, receipts and invoices, maintain organized financial records, including receipts, invoices and other relevant documents. 
• Payroll Support: Assist in payroll-related activities, such as timekeeping, maintaining employee records, and coordinating with the Director of Operations.
• Project Support: Provide administrative support to ongoing projects, coordinating activities, drafting and editing various documents, and ensuring timely completion of tasks.
• Research and Analysis: Conduct research and gather relevant information to support decision-making processes and special projects.
• Office Management: Assist in managing office supplies, facilities, and vendor relationships as required.
• Information Management: Maintain confidential files, records, and databases, ensuring accuracy and accessibility of information.

Skills & Qualifications 

• Organizational Skills: Strong organizational and time management skills to effectively prioritize tasks and meet deadlines.
• Communication Skills: Excellent written and verbal communication skills, with the ability to effectively communicate with diverse stakeholders.
• Attention to Detail: Keen eye for detail, ensuring accuracy in their work.
• Problem-Solving: Strong problem-solving abilities, with the capacity to think critically and provide innovative solutions.
• Tech-savviness: Proficiency in using productivity tools such as Google Suite, Notion, Calendly and other project management software.
• Adaptability: Ability to thrive in a fast-paced, dynamic environment and quickly adapt to changing priorities.
• Team Player: Collaborative mindset and ability to work effectively with cross-functional teams.

Assets & Experience

• Experience as an assistant or a similar administrative role, preferably in a fast-paced start-up environment.

Apply Today

If you are seeking a challenging role where you can contribute to shaping the future of XR technology in Alberta, we invite you to join our team at ELIXR Simulations. 

• Candidates are asked to submit a CV/Resume, with their choice of cover letter, video introduction or presentation/slide deck to share their qualifications/experience. 
• Videos | Maximum 5 minutes 
• Presentation/slide deck | Maximum 10 slides
• Applications without either a cover letter, video introduction or presentation/slide deck will not be considered. 

We thank all applicants for their submissions. Please note that only successful candidates will be contacted for an interview.